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KILGOUR ELEMENTARY PTA BOARD MEETING
Minutes
May 6, 2009
Present: Tracy Mason, Lori Raser, Laura Stith Deck, Amy Kappers, Lori Ware, Aimee Bashor, Pam Webb, Peggy Groeber, Jennifer Rodes, Tippy Hummel, Jenny Workum, Judy Neff, David Carns, Diane Brueggeman, Marilyn Wilson Churchill, Terry Armstrong, Ellen Wittig, Jane Dolan, Janet Huston
I. Meeting Opening – A motion was made to open the meeting (motion – Amy Kappers, second – Jen Rodes).
II. Recording Secretary
a. Approval of minutes – March minutes were approved (motion – Jen Rodes, second – Judy Neff). April minutes were approved (motion – Amy Kappers, second – Judy Neff).
III. Treasurer’s Report
a. Lori reported that Carnival money is rolling in. Tracy reminded people to document because it is important for people to know where the money is coming from. Judy Neff suggested the PTA make a more concerted effort to remind parents of what money comes from the PTA. Tracy encouraged people to really look at the new budget because the PTA is spending $30 per child in a classroom and $6 per child for buses. Tracy also mentioned that a new expense form was created for teachers that is friendlier. PTA has also asked the teachers to tell us their printing needs. We had $2000 left in technology budget this year and helped teachers with this need.
b. A motion to approve the budget (motion – Judy Neff, Second – Amy Kappers). Motion passed.
IV. Principal’s Report
a. There was not principal’s report. Angela Cook was not present.
V. Teachers’ Report
a. Mrs. Armstrong again thanked the PTA for all they do.
b. Mrs. Armstrong commented on the proposed teacher budget and indicated there is a lot of talk among the teachers. She related that primary spends a lot of money on consumables and there are hard feelings among the primary teachers. Tracy explained how the budget was determined. Currently classrooms with more kids have less money per kid, so the PTA tried to look at a “per head” cost. Tracy related that based on numbers today, the primary teachers may be bumped up from $600 to $700. It looks like this year the PTA will gross about $184,000 and next year we are looking at closer to $153,000. Next year, the profit will be about $8600, whereas this year the profit was $13,000. All were reminded that this year we spent money on things due to returning to the building. In the future, teachers will submit receipts to account for what the money is being spent on. Further discussion occurred. Tracy asked everyone to keep an open mind about it.
c. Mrs. Armstrong thanked everyone for Teacher Appreciation Week. She showed off her canvas bag.
d. Mr. Carlson asked Mrs. Armstrong to thank the PTA for everything that is being done for Waterford.
VI. New Business
a. Slate 2009-10
i. Tracy indicated that we are not able to vote on the slate because we do not have 25 people present.
b. Library software proposal
i. Proposal is for software for library management and 2 computers for the library. Mrs. Wallace will use $2,000 of book fair money to offset the cost. She is requesting $4,300 from PTA.
ii. Tracy suggested there may be grant money to offset this, but neither Tracy nor Ms. Wallace have been able to find a grant.
iii. A concern was expressed that in the past we have purchased things because it is the right thing to do for Kilgour, then later CPS purchases it, but does not reimburse Kilgour for the purchase.
iv. Lori Ware expressed concern that if it is not on a CPS server, there may not be IT support for it.
v. Peggy Groeber suggested it would be helpful to have a little more information since this is a large amount of money requested. How did other CPS schools afford it? How will it be supported on our server? Will it be a problem on the CPS server? Is CPS planning to use this or another system in the future? Who will install the computers and the software?
vi. This will be tabled until the June meeting for information gathering. All agreed that if we want to support this proposal, we need to do it before summer.
c. Budget update – printer cartridges (already discussed in Treasurer’s report)
d. Synopsis – “homes for sales” – miscellaneous stuff –
i. Tracy was approached by a non-Kilgour family to advertise their home for sale in the Kilgour Synopsis. Others thought this would open the door to people wanting to advertise couches, lawn mower, etc. It was suggested that they sponser a booth at the Carnival and post their house flyer.
e. Back-to-school picnic changes
i. This will likely be changed to an ice cream social on the Sunday before school starts due to the increasing Kilgour population and the cost of serving dinner to the numbers.
f. Famous Person Luncheon – Friday
g. Field Day – We need volunteers for Friday May 22. Primary is in a.m. and Intermediate is in p.m. Volunteers will receive lunch.
VII. Old Business
a. Teacher Appreciation – THANK YOU Jenny, Jen, Tippy, and crew
VIII. Board Members’ Update
a. President
i. Nothing to report.
b. President-Elect
i. Nothing to report.
c. First Vice Presidents – Room Parents
i. Teacher Appreciation – This went well. Bruegger’s donated bagel. Joni Sherman donated flowers.
ii. Carnival baskets – Room parents put out the word that we needed more stuff and things have been coming in.
d. Second Vice Presidents – Programs
i. Not present.
e. Third Vice Presidents – Carnival May 16
i. Generally, things are going well.
ii. 2 classrooms are having a hard time getting volunteers – Charles and Lathrop.
iii. We will have UC volunteers, but we don’t usually know how many until a few days before.
iv. The 5K is on Friday.
f. Third Vice Presidents – Fundraising
i. City BarBQue was last night.
ii. Jane is looking for someone to work with her next year.
g. Inside/Outside Enrichment
i. Julie Perry has done a lot for this group and will not be here next year. She will be missed.
h. Public Relations
i. Amy Kappers reported this is her last PTA meeting. She is still waiting to hear from Forest Sellers, so does not know if Kilgour will be in the paper or not. There has not been a lot of PR because there has not been a “want” for more PR.
ii. We have free money coming from Starbucks. Hyde Park Plaza Starbucks will donate to Kilgour $1 per pound of coffee sold in May. Tracy encouraged people to notify her if they are aware of vendors who would be interested in helping Kilgour.
i. Corresponding Secretary
i. Mrs. Bryzgot’s father passed away this morning.
j. Technology – There is no report.
k. Safe and Orderly – There is no report.
l. Buildings and Grounds –
i. Underhill will be planting soon.
ii. Discussion ensued about the need for clean up in the woods.
m. Membership – There is no report.
n. LSDMC – There is no report.
IX. Closing (motion – Amy Kappers, second – Aimee Bashor) - Next meeting is Wednesday June 10 at Lori Raser’s. Bring an appetizer or dessert to share. Respectfully submitted, Laura Stith Deck
Present: Tracy Mason, Lori Raser, Laura Stith Deck, Amy Kappers, Lori Ware, Aimee Bashor, Pam Webb, Peggy Groeber, Jennifer Rodes, Tippy Hummel, Jenny Workum, Judy Neff, David Carns, Diane Brueggeman, Marilyn Wilson Churchill, Terry Armstrong, Ellen Wittig, Jane Dolan, Janet Huston
I. Meeting Opening – A motion was made to open the meeting (motion – Amy Kappers, second – Jen Rodes).
II. Recording Secretary
a. Approval of minutes – March minutes were approved (motion – Jen Rodes, second – Judy Neff). April minutes were approved (motion – Amy Kappers, second – Judy Neff).
III. Treasurer’s Report
a. Lori reported that Carnival money is rolling in. Tracy reminded people to document because it is important for people to know where the money is coming from. Judy Neff suggested the PTA make a more concerted effort to remind parents of what money comes from the PTA. Tracy encouraged people to really look at the new budget because the PTA is spending $30 per child in a classroom and $6 per child for buses. Tracy also mentioned that a new expense form was created for teachers that is friendlier. PTA has also asked the teachers to tell us their printing needs. We had $2000 left in technology budget this year and helped teachers with this need.
b. A motion to approve the budget (motion – Judy Neff, Second – Amy Kappers). Motion passed.
IV. Principal’s Report
a. There was not principal’s report. Angela Cook was not present.
V. Teachers’ Report
a. Mrs. Armstrong again thanked the PTA for all they do.
b. Mrs. Armstrong commented on the proposed teacher budget and indicated there is a lot of talk among the teachers. She related that primary spends a lot of money on consumables and there are hard feelings among the primary teachers. Tracy explained how the budget was determined. Currently classrooms with more kids have less money per kid, so the PTA tried to look at a “per head” cost. Tracy related that based on numbers today, the primary teachers may be bumped up from $600 to $700. It looks like this year the PTA will gross about $184,000 and next year we are looking at closer to $153,000. Next year, the profit will be about $8600, whereas this year the profit was $13,000. All were reminded that this year we spent money on things due to returning to the building. In the future, teachers will submit receipts to account for what the money is being spent on. Further discussion occurred. Tracy asked everyone to keep an open mind about it.
c. Mrs. Armstrong thanked everyone for Teacher Appreciation Week. She showed off her canvas bag.
d. Mr. Carlson asked Mrs. Armstrong to thank the PTA for everything that is being done for Waterford.
VI. New Business
a. Slate 2009-10
i. Tracy indicated that we are not able to vote on the slate because we do not have 25 people present.
b. Library software proposal
i. Proposal is for software for library management and 2 computers for the library. Mrs. Wallace will use $2,000 of book fair money to offset the cost. She is requesting $4,300 from PTA.
ii. Tracy suggested there may be grant money to offset this, but neither Tracy nor Ms. Wallace have been able to find a grant.
iii. A concern was expressed that in the past we have purchased things because it is the right thing to do for Kilgour, then later CPS purchases it, but does not reimburse Kilgour for the purchase.
iv. Lori Ware expressed concern that if it is not on a CPS server, there may not be IT support for it.
v. Peggy Groeber suggested it would be helpful to have a little more information since this is a large amount of money requested. How did other CPS schools afford it? How will it be supported on our server? Will it be a problem on the CPS server? Is CPS planning to use this or another system in the future? Who will install the computers and the software?
vi. This will be tabled until the June meeting for information gathering. All agreed that if we want to support this proposal, we need to do it before summer.
c. Budget update – printer cartridges (already discussed in Treasurer’s report)
d. Synopsis – “homes for sales” – miscellaneous stuff –
i. Tracy was approached by a non-Kilgour family to advertise their home for sale in the Kilgour Synopsis. Others thought this would open the door to people wanting to advertise couches, lawn mower, etc. It was suggested that they sponser a booth at the Carnival and post their house flyer.
e. Back-to-school picnic changes
i. This will likely be changed to an ice cream social on the Sunday before school starts due to the increasing Kilgour population and the cost of serving dinner to the numbers.
f. Famous Person Luncheon – Friday
g. Field Day – We need volunteers for Friday May 22. Primary is in a.m. and Intermediate is in p.m. Volunteers will receive lunch.
VII. Old Business
a. Teacher Appreciation – THANK YOU Jenny, Jen, Tippy, and crew
VIII. Board Members’ Update
a. President
i. Nothing to report.
b. President-Elect
i. Nothing to report.
c. First Vice Presidents – Room Parents
i. Teacher Appreciation – This went well. Bruegger’s donated bagel. Joni Sherman donated flowers.
ii. Carnival baskets – Room parents put out the word that we needed more stuff and things have been coming in.
d. Second Vice Presidents – Programs
i. Not present.
e. Third Vice Presidents – Carnival May 16
i. Generally, things are going well.
ii. 2 classrooms are having a hard time getting volunteers – Charles and Lathrop.
iii. We will have UC volunteers, but we don’t usually know how many until a few days before.
iv. The 5K is on Friday.
f. Third Vice Presidents – Fundraising
i. City BarBQue was last night.
ii. Jane is looking for someone to work with her next year.
g. Inside/Outside Enrichment
i. Julie Perry has done a lot for this group and will not be here next year. She will be missed.
h. Public Relations
i. Amy Kappers reported this is her last PTA meeting. She is still waiting to hear from Forest Sellers, so does not know if Kilgour will be in the paper or not. There has not been a lot of PR because there has not been a “want” for more PR.
ii. We have free money coming from Starbucks. Hyde Park Plaza Starbucks will donate to Kilgour $1 per pound of coffee sold in May. Tracy encouraged people to notify her if they are aware of vendors who would be interested in helping Kilgour.
i. Corresponding Secretary
i. Mrs. Bryzgot’s father passed away this morning.
j. Technology – There is no report.
k. Safe and Orderly – There is no report.
l. Buildings and Grounds –
i. Underhill will be planting soon.
ii. Discussion ensued about the need for clean up in the woods.
m. Membership – There is no report.
n. LSDMC – There is no report.
IX. Closing (motion – Amy Kappers, second – Aimee Bashor) - Next meeting is Wednesday June 10 at Lori Raser’s. Bring an appetizer or dessert to share.
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